The incumbent serves as an Administrative Support Assistant in the Orlando VA Medical Center Lake Nona and is responsible to the GS-0808-13 Assistant Chief, Facilities Management Service (FMS). The incumbent performs a variety of clerical, administrative and technical duties/responsibilities in support of management with the intent of accomplishing the administrative requirements of the organization to which assigned. The incumbent functions as a team player for implementing the VA strategic goal. Duties include but are not limited to the following:
Primary Duty Location:
- Monitors and reports time and attendance (T&A)
- Researches T&A and compiles reports
- Prepares material for the supervisors use by reviewing and researching time and attendance records and equivalencies
- Prepares correspondence
- Performs office automation duties using such software applications as Email, desktop publishing, calendar, and Excel
- Prepares spreadsheets and/or graphs
- Performs training support duties
- Manages purchasing, procurement and reconciliations
Lake Nona VA Medical Center Work schedule:
Monday through Friday from 8:00 AM to 4:30 PM Position Description Title/PD#:
Administrative Support Assistant (OA) / 675-02573-A Relocation/Recruitment Incentives:
The selectee may be required to work or travel between any of the locations within Corporate Orlando, including the new Lake Nona campus. The selectee may also be required to work various shifts on a permanent or temporary basis, based on patient care needs.
This job opportunity announcement may be used to fill additional vacancies in similar positions within corporate Orlando. This includes the same grade level and occupational series, but may be used for a different service or location. Summary
Who May Apply:
- Current permanent Orlando VA Medical Center employees (assigned to station 675)
OUR MISSION: To fulfill President Lincoln’s promise - "To care for him who shall have borne the battle, and for his widow, and his orphan" - by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?
Officially established in October 2006, the Orlando VA Medical Center serves more than 105,000 Veterans in Central Florida and includes a 120-bed Community Living Center, two Mental Health Residential Rehabilitation Treatment Programs/Domiciliaries (60-beds located at the Lake Nona Campus and 58-beds at the Lake Baldwin Campus), three large multi-specialty Satellite Outpatient Clinics in Orlando (Lake Baldwin campus), Viera and Daytona Beach, and four Community-Based Outpatient Clinics located in Clermont, Kissimmee, Orange City, and Tavares. The new medical center at Lake Nona is open for outpatient and inpatient services and will continue to expand inpatient beds, Emergency Services, and other specialty services throughout 2017. As VA’s newest state-of-the-art health care facility, Orlando’s 65-acre medical campus encompasses 134 acute inpatient beds, providing complex Medical/Surgical/Mental Health specialty care, advanced diagnostic services, and a large multispecialty outpatient clinic.
Qualifications & Evaluations
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/03/2017.IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience may include but is not limited to the following: Performing office automation and/or clerical work, Secretarial work/assistance; Drafting business reports, letters, or emails; Monitoring time and attendance records, Managing a calendar, Preparing spreadsheets and/or graphs; Managing purchasing, procurement and reconciliations; Compiling notes for meetings and developing minutes.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
National Service Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
After you have met the minimum qualifications and been referred you will be rated on the following competencies based on your application for this position:
- Communication and Media: Advise staff and VA employees orally and in writing in support of clerical and administrative duties to exchange substantive information
- Problem Solving: reviews and organizes work activities of an office to arrange meetings, perform timekeeping, order supplies, etc.
- Planning and Evaluating: Organizes work to meet deadlines by setting priorities and determines need to accomplish resources goals.
- Computers and Electronics: Utilizes computer software such as VistA, excel, word, etc., to disseminate information to staffing, contractors, etc.
- Clerical: Compiles notes for meetings and develops minutes to communicate with staffing. Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
Location/Region: Orlando, FL (US)