The Administrative Support Assistant works in the Office of the Chief, Medical Service. The incumbent provides confidential administrative support, provides the necessary and vital oversight of administrative and operations of Medical Service. This position requires that the incumbent must establish and maintain an effective working relationship with all sections within the service (Allergy, Cardiology, Dermatology, ER, Endocrinology, Geriatrics, Gastroenterology, Hemodialysis, Oncology, Pulmonary, and Rheumatology). The incumbent ensures that medical staff and trainees have access to the data and application they need to perform their duties most efficiency and accurately. Performs a wide variety of administrative tasks associated with maintaining and supporting the work performed within the service. Such work includes a variety of administrative functions necessary to the smooth management of the training and documentation compliance process and ranges from correspondence and information control to tracking employees, trainees and documents. The incumbent assists the Chief, Medical Service and others of the Medical Service staff, serving as the principle point of contact person of the office, and operates independently of any other such position in the office. The position performs variety of administrative related activities and interacts with and is guided by the Program Manager and Administrative Officer in prioritizing projects and programs for the Service.
Work Schedule: Full-time, Monday - Friday 8:00 a.m. to 4:30 p.m. work schedule, but schedule may be adjusted to meet the needs of the service.
Position Description: 605-023080
Our mission: To fulfill President Lincoln’s promise "To care for him who shall have borne the battle, and for his widow, and his orphan" by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans? YOU CAN MAKE A DIFFERENCEVA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. For more information on the Department of Veterans Affairs, go to http://www.vacareers.va.gov/ .
Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102 (u), Schedule A, Appointment of persons with disabilities; [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
Qualifications & Evaluations
Basic Requirements: In order to qualify for this position at the GS-07 level, all applicants must meet the following criteria: possess one (1) year of specialized experience at the next lower grade level (GS-06). Education may not be substituted for experience at the GS-07 grade level.
Specialized Experience that is directly related to this position includes: coordinating administrative activities of an office; providing guidance on human resources related matters; providing support for budgeting and financial management; applying office administrative practices and procedures for managing and preparing correspondence, memoranda, letters, and reports.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Physical Requirements: No special physical demands are required to perform the work. This position requires waling, standing, bending, carrying of light items such as papers, books, etc., and prolonged period of sitting. In addition, the incumbent must be able to handle difficult problem solving situations.
Time-in-Grade Restriction - Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service. For a GS-07 position you must have served 52 weeks at the GS-06 grade level.
You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position:
- Ability to communicate orally and in written form to internal and external customers.
- Ability to use a wide variety of software to produce final products and extract information from various sources.
- Ability to organize and plan the work of an office.
For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at http://www.opm.gov/qualifications .
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
Your rĂŠsumĂŠ and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
Benefits & Other Info
Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life. For more information please visit us at http://www.vacareers.va.gov/why-choose-va/benefits/index.asp.
Location/Region: Loma Linda, CA (US)