Program Coordinator, Senior
- Do you enjoy planning and coordinating events, meetings and conferences?
- Are you driven to provide superior customer service?
- Are you excited to represent the University of Arizona College of Medicine – Phoenix to our partners and community?
We seek an extremely organized and efficient applicant for the position of Program Coordinator, Senior for the Research Office at the College of Medicine – Phoenix.
This position will assist in carrying out the activities of the Arizona Biomedical Research Commission (ABRC) Educational Initiative grant. This grant funds high profile events such as The College of Medicine – Phoenix Research Symposium, the Cord Blood Conference, and Research Conference annually. The incumbent will handle all aspects of workshops and meetings, including determining availability, obtaining quotes, scheduling resources, working with clients, overseeing the successful outcome of events and invoicing. Additionally this position will assist in the day to day operations of the Research Office which could include administrative duties.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!
Duties & Responsibilities:
- May monitor or supervise the activities of subordinate.
- Develops and implements new or revised program goals and objectives.
- Performs needs assessment and analyzes and studies participant, member and community needs for basis of program development.
- Develops and schedules a program work plan in accordance with specifications, objectives and funding limitations; oversees daily operations and coordinates program activities through assigned staff; prioritizes and delegates work activities.
- Makes recommendations and establishes budget control system for controlling expenditures; controls expenditures in accordance with budget allocations; recommends equipment and resources for program.
- Prepares proposal for funding and/or funding continuation from outside sponsors.
- Prepares periodic reports, financial updates and records on program activities, progress, status or other special reports for management or outside agencies.
- Confers with and advises staff, students and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretations; refers to appropriate department or person when unable to respond.
- Evaluates program effectiveness to develop and implement improved methods; devises evaluation methodology and implements; analyzes results and takes proper action based on outcome.
- Reviews applications or other program documents to determine acceptance or make decisions pertaining to program.
- Recruits program participants, members and volunteers utilizing the most appropriate promotional or marketing methods such as individual letters, brochures or presentations at meetings.
- Develops, compiles and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
- Develops and facilitates workshops, meetings or conferences with high impact on program and/or participants; coordinates logistics, scheduling and participant communications.
- Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.
Knowledge, Skills & Abilities:
- Knowledge of issues pertaining to area of assignment.
- Knowledge of budgeting and accounting principles.
- Knowledge of organizational practices.
- Knowledge of supervisory practices and principles.
- Skill in budget preparation and forecasting.
- Ability to effectively communicate.
Arizona Board of Regents Minimum Qualifications:
Bachelor’s degree in a field appropriate to the area of assignment AND four years of administrative/coordinative program experience; OR, Master’s degree in field appropriate to area of assignment AND three years of administrative/ coordinative program experience; OR, eight years of progressively responsible administrative/ coordinative program experience; OR, any equivalent combination of experience, training and/or education.
- Experience in coordinating multiple activities and establishing priorities.
- Excellent attention to detail and written and verbal communication skills.
- Outstanding organizational skills and ability to maintain consistent progress across multiple aspects of project on stated timelines.
- Demonstrated skill in English composition, grammar, spelling and punctuation.
- Skill in the use of personal computer/software.
Rate of Pay: $39,173 - $45,000 Annually, Depending on Experience
Location/Region: Phoenix, AZ